THE
COUNCIL & BOARD OF OFFICERS
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| 24. |
The demise of a Fellow/Foreign Fellow of the Academy shall be recorded
and announced from the Chair at the next General Meeting of the Academy.
The
election of Board of Officers and other Members of the Council shall take place
at the Annual General Meeting of the Academy. |
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25. |
The
Council shall prepare in accordance with the following procedure, a list of names
of those persons whom they recommend for election as Officers and other members
of the Council for the ensuing year :
 The Council shall determine
the vacancies that will occur among Board of Officers and other Members of the
Council during the ensuing year as per Rule 26 and 27.
The list of the Council Members for the current and the two preceding years along
with the list indicating vacancies that will occur
in the ensuing year, shall be circulated to all Fellows for inviting suggestions
regarding the filling up of vacancies.
The suggestion received shall be circulated to the members of the Council for
expression of views. This will be considered by the Council
when the final nominations shall be made out of the names suggested. While the
nominations are discussed, members of the Council who
are being considered for the position of the President shall not
participate in the selection procedure for this position.
The list of names recommended by the Council for election for the ensuing year
shall be sent by post as a ballot paper to each Fellow
of the Academy at least one month before the date of Annual General Meeting of
the Academy. The ballot paper shall have blank column
for such alternations as any Fellow may wish to make. The ballot
papers shall be returned to the Academy at least a week before the date fixed
for the Annual General Meeting.
The manner of
election shall be as follows:
- Two scrutineers shall
be appointed by the Chairperson with the approbation of the majority of the Fellows
present.
- The
scrutineers shall count the ballot papers, and shall report to the Chairperson
the names of those having a majority of votes for election as Officers and other
Members of the Council of the Academy and these names shall be announced from
the Chair as duly elected.
- If
any ballot paper contains more than the proper number of names, or includes the
name of a scientist who is not eligible, it shall be void, and shall not be regarded
by the scrutineers.
- If
there be an equal number of votes for any two or more nominees, the scrutineers
shall announce the fact, and the Chairperson shall proceed to decide by lot which
nominee shall have preference.
The new Council shall assume office after the conclusion of the Anniversary General
Meeting.
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26. |
Each of the seven Officers
shall be eligible to hold office for a period of three consecutive years. The
retirement of the President, Vice-Presidents and the members of the Council shall
be determined keeping in view the term of three years whenever it becomes due.
At the end of their term the President and the Vice-Presidents shall not be eligible
for re-election to the membership of the Council or any office of the Council
until after the expiry of three years, except that this rule will not be applicable
to any member of the Council for election to the Office of the President.
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| 27. |
The
retiring members shall not be eligible to the membership of the Council until
after a lapse of three years from the date of their retirement except as provided
under Rule 28(f). The retirement shall be decided by seniority except in so far
as vacancies have not otherwise occurred. In the event of equal seniority, the
seniority will be decided by lots. Notwithstanding this, all retiring members
of the Council, except the President, are however eligible for election to the
Office of the President.
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28. |
For a vacancy occurring in the office of the President or office of any of the
six Vice-Presidents, the remaining members of the Council
shall be competent to fill up such vacancy for the remaining period of that position
from the existing members of the Council, subject to its
confirmation by the subsequent General Meeting.
If a vacancy occurs amongst the members of the Council the remaining members of
the Council shall be authorised to fill up such vacancy
from the Fellows of the Academy, subject to its confirmation by the subsequent
General Meeting.
Interim Vacancies shall be filled by the Council only for the unexpired period.
During his/her absence, for whatever cause, the President shall nominate senior
most Vice-President to perform functions of the President
and sign papers until his/her return, subject to its confirmation by the Council
at the first opportunity.
If one of the Vice-Presidents, is unable to perform his/her duties, the President
shall nominate one of the members of the Council to perform
such duties and sign papers, until his/her return, subject to its confirmation
by the Council at the first opportunity.
Any member, who has served the Council for not more than one year, either as an
additional member or interim vacancy, will be eligible
to be elected for a full term of three years. |
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29. |
The Council, as constituted
in accordance with these Rules, shall continue in office notwithstanding the fact
that their period of office may have, in fact, expired, until their successors
have been duly appointed |
| POWERS
AND DUTIES OF THE COUNCIL |
| 30. |
The
powers and duties of the Council shall be as follows:
To manage the affairs of the Academy, and for this purpose to make such Regulations
and Guidelines as may appear conducive to the good administration
of the Academy and the attainment of its objectives, provided that Regulations
and Guidelines are not inconsistent with anything contained in these Rules. The
Council is empowered to revise or alter any of the Regulations.
The Guidelines of the Academy could be revised or altered by the Board of Officers
and reported to the Council.
To consider communications to the Academy, which in the opinion of the President,
cannot be dealt with under the present Regulations and
Guidelines, and in the case of those to be submitted to General Meeting, to determine
the order and manner of such submission.
To superintend and direct the publication of the periodicals or other works published
by the Academy.
To appoint as many salaried employees as deemed necessary and to define their
duties, allowances, salaries, gratuities and privileges,
recruitment rules, terms and conditions of service and procedures, to suspend
or dismiss them or dispense with their services, as the
occasion may require.
To exchange for other property, or otherwise dispose of in such a manner as may,
in their opinion, advance the objectives and interest
of the Academy, any duplicate books, maps, specimens etc., belonging to the Academy.
To prepare and submit to the Annual General Meeting a report on the general concerns
of the Academy. A copy of this report along with the audited
statement of accounts for the year ending March 31, and the estimated income and
expenditure for the succeeding year, shall be placed on the table for information
of Fellows present and shall be made available to all
Fellows.
The Council may appoint, from the General Body of Fellows, Committees for the
consideration of special items and subjects within the
purview of the Academy. The Council may also appoint Foreign Fellows and other
distinguished persons who are competent and well-versed
in the subject to be Members of such Committees. The Council may appoint
Chairman/Secretaries/Conveners for such Committees. The Council will have power
to define the duties, tenure and to dissolve any existing
committee.
The Council shall be empowered, subject to the sanction of a General Meeting,
to take legal proceedings for recovery of any sums due
from Fellows who, after receiving the notice of their liabilities, refuse or fail
to comply. |
MEETINGS
OF THE COUNCIL AND OF COMMITTEES APPOINTED BY THE COUNCIL |
| 31. |
The
following Rules shall be applicable to Meetings of the Council:-
The Council shall meet at such times as may be deemed advisable, and may make
such Regulations not inconsistent with these Rules as
they may think proper for the transaction of business at such Meetings. There
shall be atleast three statutory Meetings of the Council
and three General Meetings every year. However, if the transaction of
business demands more meetings, these may be called by the President by giving
one months notice.
The President may also summon a Special Meeting of the Council giving notice to
all other Members.
Ten members shall form a quorum for the Statutory Meeting of the Council. No quorum
is needed for a Non-Statutory Meeting of the Council.
The President or in his/her absence, one of the Vice-Presidents shall take the
chair. If neither the President nor one of the Vice-Presidents
be present within fifteen minutes after the hour appointed for the meeting, the
Fellows present shall elect a Chairperson.
The ordinary method of voting shall be by show of hands, but the votes shall be
taken by ballot on motion to this effect being duly carried,
or when the rules provide for such method of voting.
The Chairperson shall be entitled to vote with the other Fellows, and when the
votes are equal he/she shall have a second and casting
vote
The voting on any question except when it be one of adjournment, shall, on the
demand of any Fellow present, be postponed to the next
ensuing meeting provided it has the concurrence of the majority of the Council
present.
Minutes of the proceedings of every meeting of Council shall be taken during their
progress by Vice-President (Fellowship Affairs) or any
other Vice-President present whom the Chairperson shall appoint for the occasion.
The Minutes shall afterwards be circulated to the members
for the purpose of ascertaining their correctness, and then be entered
in a Minute-Book and presented at the next Meeting of the Council and signed by
the Chairperson. |
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32. |
The Committees appointed by the Council will meet at such time and place as may
be decided by the Chairperson/Convener of the Committee.
The Committees will follow the Regulations and Guidelines as may be given to them
by the Council.
The minutes of the proceedings of Meetings of such Committees shall be recorded
and reported to the Council, if called for. |
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