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Quantum
of Grant: The Academy’s contribution will be settled by taking into account the total grant sanctioned/received from all sources and actual admissible expenditure.
- Documents Required: A) Accounts
submitted in the prescribed proforma enclosing the following vouchers:
i) receipts of visa fee and medical insurance payments.
ii) counterfoils of the international air ticket;
iii) counterfoil of the rail/ air ticket for domestic sector;
iv) hotel vouchers;
v) copy of the receipt of registration fee paid;
vi) copy of attendance certificate;
vii) copies of letters of grants received from all sources;
viii) copy of voucher for purchase of foreign exchange;
ix) convertion rates of those foreign currencies which are not popular and not notified in papers and
.....translation of language particularly in respect of hotel/bus bills.
B) Comprehensive deputation report in the prescribed proforma must accompany the claim.
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Travel: Delegates are advised to minimize the expenditure on travel using cheapest/ economy class tickets through shortest route.
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Perdiem: (a) Perdiem will be given for the actual number of days of the conference attended plus an extra day irrespective of the fact whether economy or excursion fare is used. No perdiem is admissible for additional stay/halt at the place of conference or anywhere due to non-availability of flight or any other reason whatsoever.
(b) The full perdiem will be calculated @ USD 150 for all the countries. Out of this USD 50 will be cash allowance for meal, local conveyance and other allied expenses. Expenses on visa fee, airport tax and medical insurance will be taken into account while calculating the total expenditure. The rest USD 100 will be for accommodation subject to the production of hotel vouchers. In case, the room rent is less than USD 100 actual room rent paid will be taken into account for calculating the admissible expenditure. In absence of any supporting vouchers of hotel room and other bills perdiem will be paid in lumpsum USD 75 per day. If both accommodation & meals are provided by the Organisers, out of pocket allowance of USD 30 per day be admissible
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Registration: The Academy offers 100% registration fee to a delegate. However, if the delegate is offered registration fee (part or full) from some other agency, Academy’s contribution towards registration fee will accordingly be reduced.
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